Avoiding the Pitfalls of Holding a Board Meeting Online

Remote work and virtual board meeting appear to be here for the long run, as the pandemic demands companies to adapt to new working practices. Digital meetings can be adapted to the needs of attendees, allowing them to be a part of the meeting without having to worry about quarantine periods or travel restrictions. They also cut down on costs for hotels and flights.

Online meetings are simple to set up and have become increasingly commonplace for mission-driven organizations who wish to keep their communications open despite the COVID-19 crisis. But, it’s essential to be aware of the risks associated with digital meetings so you can avoid them and ensure your online board meetings are as efficient as they can be.

The platform you use to visit post about virtual data rooms as one of the most effective tools host your virtual or hybrid meetings is of utmost importance. Select a platform that includes the Waiting Room function to guard your meeting from attendees who are not authorized and only permit those who are invited by the co-host of the meeting or host. Then provide training for your board members to help them become comfortable with the technology, and also learn how to use it properly.

Encourage your board members to make use of a headset, or speakerphone for the duration of the meeting, and to tidy their office space so that it appears camera-ready, free from personal photos and other distracting items. Remind them to sit on the chair instead of their bed or couch. This will allow them to appear more professional and presentable during the meeting. Encourage them to speak at the beginning of the meeting so that everyone can hear and the meeting starts on positive footing.

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